Friday, October 17, 2014

BABY STEPS - STEP 3 OF A 3 STEP ACTION PLAN FOR MANAGING CASH


"Gross revenue means nothing if, at the end of the day, you have no operating cash." ~ MIKE MICHALOWIZ

For a good twenty plus years, I managed cash daily, weekly, monthly and quarterly at the privately held companies I worked for.  Consistently working cash flow so we were prepared for anything.
Step three for managing cash is using a 52-week cash flow projections.
This is a 52 week spreadsheet that tracks cash receivables coming in and cash payables going out. Cash Receivables are listed at the top. You can create a variety of categories for cash coming in.  Examples, receivables from various areas of the business, coaching, products,, events, and seminars, etc.  Cash going out categories, inventory, then list your various vendors if that is how you want to track purchases. Commissions, payments to contractors, weekly or bi-weekly payroll, plus normal monthly expenses, rent, utilities, electricity, natural gas, phone, internet, water, lease payments, car payments.  The 52 week cash flow spreadsheet is a cash story book, it tells you where you have been, how you performed and the variances that have occurred, which will allow you to realign how you are managing cash.  At the end of the spread sheet it tells you if there is lots of cash left over for the following week, or not enough to cover you, so then you can plan to borrow or adjust what will go out.
Why manage cash weekly? This is the path that provides knowledge and direction for your financial goals for your business and life. This is a tool used to see where you are and where you are heading at all times. Knowledge is power. Mapping out cash coming in and going out weekly, allows you to see and plan what is needed.
A question I am constantly asked - Why do I need to manage cash flow daily when I use QuickBooks.?
Great question - the answer - CASH is KING. Cash is worked daily, weekly, monthly, quarterly and annually.  Cash is the lifeblood of every business. If you don't manage the cash coming in from accounts receivable and going out, accounts payable you run the risk of putting yourself out of business.  When you don't manage sales and accounts receivable you run the risk of missing income. (See previous post ) If you are not managing your expenses. i.e. accounts payable you can run the risk of negative circumstances where you have to scramble.  The numbers are only information, with that information, you make choices and decisions how to move forward.
Business's fail with poor cash flow management, so why run the risk?
As I have shared in earlier posts, create that new muscle, a new habit and learn how to work your cash flow differently.  Cash happens right now, in this very moment when you receive a payment or are purchasing goods or services. Working cash daily and weekly forces you to look at and plan.  You are the CEO of your business and the CFO. Lead your finances as you lead your business.
Remember, CASH is KING, so you need to know where you are at all times.
Creating simple, easy baby step habits opens the door to new possibilities for you and your business.
Get in to action, and get cracking on managing your cash every single freaking day. Do you get my drift.  Your business will grow, grow, grow and so will you when you manage what matters.  CASH is KING!  If you have any questions or need help with managing your cash, reach out and ask for help, e-mail me at d.rosenfelt@cfomadeeasy.com to set up an appointment to discuss your needs.


Warmly -
Debbie Rosenfelt
President / CFO / Leader-of-the-Heart



Friday, October 10, 2014

BABY STEPS - STEP 2 OF A 3 STEP ACTION PLAN FOR MANAGING CASH

For a good twenty years, I managed cash daily, weekly, monthly and quarterly at privately held companies I worked for.  Consistently working cash flow so we were prepared for anything.

Step two for managing cash is using a weekly cash management tool.
This is a 52 week spreadsheet that tracks cash flow going in and coming out of your bank accounts. General checking, payroll account (If you have a separate account) savings account, and line of credit. In addition, this spreadsheet tracks accounts receivable, account payable and any credit card debt you may carry. 
Using this tool will have you looking at your accounts consistently and the tool allows you to manage and plan, when you need borrow from a line of credit, pay down the line, and or transfer money into savings.
For the gym, we have a savings account and we sock $500 to $1000 each month to cover the semi-annual real estate property taxes.  In addition, if there is more than enough we will put additional funds aside to cover new equipment for the gym.


Why manage cash weekly? This is the path that provides knowledge and direction for your financial goals for your business. This is so you know where you have been, where you are and see where you are heading at all times. Knowledge is power. Mapping out cash coming in and going out weekly, allows you to see and plan what is needed.


A question I am constantly asked - Why do I need to manage cash flow daily when I use QuickBooks.?


Great question - the answer - CASH is KING. Cash is worked daily, weekly, monthly, and quarterly.  Cash is the lifeblood of every business. If you don't manage the cash coming in from accounts receivable and going out, accounts payable you run the risk of putting yourself out of business.  When you don't manage sales and accounts receivable you run the risk of missing income. (See previous post ) If you are not managing your expenses. i.e. accounts payable you can run the risk of negative circumstances where you have to scramble.  The numbers are only information, with that information, you make choices and decisions how to move forward.


A short story about cash flow. Back in 2008 I was working with a company that sold goods wholesale to large retailers.  There was one company that we had to constantly monitor as there were rumbles of bankruptcy in the air. Frightening, especially when there was over $500k in outstanding receivables. They continued to make promises to pay, however at the end of June we were notified they filed for bankruptcy protection. 


The good news, we had one advantage, our product the business was selling, was their best seller. They needed our product.  I immediately created a letter to the President of the company that filed bankruptcy stating all sales will be paid in advance by a wire. The President agreed. How did we do with cash flow? The cash sales from the bankrupt company funded our growth as the business grew 74% that year. You need cash to grow.


Your business will fail with poor cash flow management, so why run the risk?
Create that new muscle, a new habit and learn how to work your cash flow differently.  Cash happens right now, in this very moment when you receive a payment or are purchasing goods or services. Working cash daily and weekly forces you to look at and plan.  You are the CEO of your business and the CFO. Lead your finances as you lead your business.


Remember, CASH is KING, so you need to know where you are at all times.Creating simple, easy baby step habits opens the door to new possibilities for you and your business.
Next is step three - Cash Flow Management - Planning and mapping out sales i.e accounts receivable, expenses, i.e. accounts payable and credit card debt weekly.


Get in to action, and get cracking on managing your cash daily. If you have any questions or need help with managing your cash, reach out and ask for help, e-mail me at d.rosenfelt@cfomadeeasy.com to set up an appointment to discuss your needs.
Warmly -


Debbie Rosenfelt
President/CFO

Tuesday, October 7, 2014

BABY STEPS - STEP 1 OF A 3 STEP ACTION PLAN FOR MANAGING CASH


I was reminded back in the summer of 2012 in a blog post by Jeff Walker, creating success happens in baby steps.  I needed that reminder today, to remind myself I am on a journey to building my business and it doesn't happen overnight . . although I would LOVE the success to happen yesterday. A heartfelt YES, and you?
So I thought, why not create a post that supports you the leader, entrepreneur, business owner, CEO, a baby step action plan for managing the heart of your business, cash.
Step #1 - Manage cash daily. 
How you ask?
With the daily, 12 month cash register.
Why manage cash daily? This is the path that provides direction for your financial goals for your business. This is so you know where you are at all times, and so you see where you are heading. Mapping out cash coming in and going out daily, allows you to see and plan what is needed. You know when monthly recurring bills and loan payments happen, so map it out and plan how much cash you need daily..
A question I am constantly asked - Why do I need to manage cash flow daily when I use QuickBooks.?
Great question - the answer - CASH is KING. Cash is worked daily, you need to know how much cash you have on hand at all times. YES, that means creating a new muscle, a new habit if you want to figure out how to work your cash flow differently.  Cash happens right now, in this very moment when you receive a payment or are purchasing goods or services. Working cash daily forces you to look at and think of what is coming up next. If it is next week, the end of the month, next month or next quarter, etc.
When I was working with the privately held corporations, as the CFO I worked and planned cash daily, always looking at each day, each week, each month and each year. My team worked on and updated the financials in the accounting software used. AR, AP, monthly transactions, etc were worked on thru out the month.  Cash and financials are two different animals, cash is cash and financials are the whole picture of the financial story for the business.
Even now, with our gym business, we manage cash daily with the daily cash register. IT's like a checkbook in Excel, that holds 12 months of info in one workbook. Each month has it's own tab, and each worksheet is linked to the next. Every day we look at cash and manage it daily. Each day's deposits are mapped out and updated daily at the end of the day or the next morning. Recurring payments such as payroll, trainers commissions, monthly loan payments, purchasing supplies and advertising. By doing this we are able to make a decision how much to transfer to savings each month.  We put aside the bi-annual property tax payments or plan for additional equipment purchases.  I also balance the bank statement to the daily cash register which is a check and balance system for balancing cash to QuickBooks at the end of the month.
Remember, CASH is KING, so you need to know where you are at all times.
Creating simple, easy baby step habits opens the door to new possibilities for you and your business.
Next, I will share step two - Managing cash weekly with the cash management register.
Get in to action, and get cracking on managing your cash daily. If you have any questions or need help with managing your cash, reach out and ask for help, e-mail me at d.rosenfelt@cfomadeeasy.com to set up an appointment to discuss your needs.
Warmly -


Debbie Rosenfelt MBA CPCC
President / CFO.

Monday, August 4, 2014

WE GET WHAT WE BELIEVE


The past couple of days I have come across either a book speaking to beliefs or an article or people sharing about the concept of beliefs.
Yesterday, I heard:
"We don't believe what we say we believe, we really live out what we believe." 
How thought provoking, and so true.  What is reflected back to me is what I believe.
Then I read yesterday's daily guide from Science of Mind:
Our beliefs truly do shape our perceptions and our world. We do not get what we think we deserve, but we always get what we believe. If we believe we are entitled to something, we typically create a whole internal narrative to support that idea. If we believe the world is not safe, we will begin to gather evidence to support this theory and then go about building the structures and protection around us to assure our survival.
Or, if we believe we are supported and loved not for any achievement or accomplishment, but because our Divine nature is one of love, creativity and supply, we then make ourselves available for a whole new experience of life. If I accept the premise that I am not alive to compete and battle others, but rather to collaborate and create, I begin to see the world in a whole different light. I start to dismantle my agreements with struggle and open myself to possibility and joyful expectation.
Believing I deserve something without doing the required work to shift my beliefs and behavior to right alignment with that which I desire always creates disappointment. It is always the consciousness beneath the thought that gives it life and form.
To shift any condition in my life, I must start with what I believe about that condition and then engage in the spiritual practices that give birth to newness.  (Excerpt from Science of Mind, August 3rd, 2014)
There is so much opportunity available here to ponder. Ask yourself, what is being reflected back to you that is based on your beliefs?  Is there something showing up that you absolutely appreciate, or don't want?
Search deep inside and spend a few minutes in quiet stillness and ask, how is my belief reflecting back.  Be aware, everything encountered has been created with a conscious or unconscious agreement

You have everything you need readily available to you to appreciate your belief, or to create a new belief, a new perspective.

What belief do you appreciate?
What belief do you want to change?



Enjoy this day, as you believe.

Warmly - Debbie

Man is made by his belief. As he believes, so he is.

Johann Wolfgang von Goethe

Our belief is that anything the mind can think, it can unthank.

”The Science of Mind,” page 86


Tuesday, July 8, 2014

Questions, Questions, Questions

What business or financial questions have been sitting in the back of your mind that you have been wanting answered?

I created the CFO Made Easy Q&A Test Pilot for small business owners to get support.  to get those questions answered.


There will be a series of 4 weekly calls, beginning Friday July 11th at 11AM PDT running through Friday, August 1st..

What burning questions could be on your mind?

What is the difference between Profit and loss versus cash flow?

How should I manage my cash flow?

How often should I review my bank account?

How do I find a bookkeeper to enter my invoices and expenses?

What is a chart of accounts?

How do I go about getting a business loan?

That is just a few that you may have on your mind that you want answers for from an expert.

Register here to get your questions answered .. Ask CFO Made Easy


Talk to you on Friday. #AskCFOMadeEasy

 
Warmly -

Debbie
















Tuesday, April 15, 2014

COMMUNICATING VISION

Do you have a vision that needs to be communicated and you don't know how?  How do you want to communicate your vision?

A few thoughts and provoking questions for you to ponder.

Everybody has 3 fundamental needs.

1. To believe: All human hearts need to have faith in something or someone.

2. To belong: All human hearts need to experience community and family.

3. To become: All human hearts need to grow stretch and reach their potential.
What does your heart believe?  How do you hold faith in your vision of your business?

What does a community look like for you in your business? What is needed to create a community so you feel your vision is supported?

How are you being stretched to reach your vision?  Are you growing personally?  Is your business growing?  How?  What is different?  What do you want to be different? 
What does potential look like for you? Where do you start? Start with your values. What does potential of your vision look like for your business?  Where do you start?
Start with your values.

Want to brainstorm . . need direction . . .reach out and ask.

Warmly - Debbie

Tuesday, December 10, 2013

CHANGING PROBLEMS INTO PROJECTS

Every morning I treat myself with a ritual of reading, meditation, journaling and praying.  When I come across a really good thought provoking story and insight my heart jumps a beat and states . . I must share this insight . . this wisdom.

Some of you may wonder or ask why? - Because my belief is we were put on planet earth to support each other to succeed.  In whatever it is we are here to do on our journey of life, and our journey of business.
If you feel or hold the notion that you are here to "do it" on your own - think again. 
I challenge you to ask yourself internally, "What is it that has me think I need to go/be on the journey to do life/business alone?"  Look around you - God did not place you on this planet alone.  Who made the rule;  its not ok to ask for help?  Leaders ask for help.  . There is strength and courage in asking for help.
So here it is . . the bit of wisdom I came across last week from the daily guides of Science of Mind . .
Changing Problems into Projects
"While in Southern California a few years ago, I was being interviewed on a radio program. The moderator said, “I have been to your church, and I notice that you are always happy, and you act as if you never have a problem. How do you do that?”

My heart responded, “I see problems as projects, because when we have a project, we seem to look for a plan to find the answer. And so I refer to problems as projects.”

What we call a problem is a temporary detour from a course of action, an unexpected event, or some interruption in our intentions, aspirations, or goals. One way to address a problem is to remember the biblical thought that says, “And it came to pass.” Deep within each of us lies an insular Tahiti—filled with peace and joy. That thought implies that despite challenges, problems, or temporary interruptions of our goals, there are answers available for every project.

Significant learning may be garnered from a strenuous situation, and this learning may be used for future enrichment. A wise counsel during problematic times is to be still and know. Another workable idea is to refrain from constantly verbalizing the issue. By taking the time to be still and listen within, we fulfill the words of a writer who says, “Be quiet, or your mouth will keep you deaf.” In silence, we access answers and promote greater receptivity for our good."

Science of Mind December 2013 Daily Guides

How do you see problems or issues in business?  In life?  Why not reframe from 'problem" to "project"?  Brainstorm solutions with your staff, business partner, coach, spouse or friends?

Problems/projects arise on our journey of life and business because we have something significant to learn.  Are you listening?

Warmly -

Debbie
 

Have questions or want support? Email me at d.rosenfelt@cfomadeeasy.com

Monday, November 11, 2013

WORDS, WORDS, WORDS


How do they land, when you hear words?  Do you hear the words from your mind, or your heart?  How do they speak to your heart?  Or do they speak to your ego?

Words are what our mind grasps.  . and hangs on to.  Words are used to live, perceive, interpret, and create.

I came across the below message from Novembers Science of Mind and thought it would perfect to share, to provoke your mind.  . the message is simple, yet profound.  take heart . . this is a good leadership tool to consider . .

"I pulled out my bag of words and emptied them on the table so I could get to know them better. I like to chew on the tough ones and enjoy their flavor. I place the ones that easily melt with the very hard ones. I spend time writing words I like and have never used.

I am tender with words used in the language of love. Some of the bigger ones like anaconda, if not watched, will squeeze the life out of words like puff.

Words like judgment will try to stand on top of words like compassion and forgiveness and, if not watched, will steal the life from them. Words like hate self-justify and get along poorly with

most other words. Some people use the word love like soft butter and spread it on everything. When overused, it can lose its meaning. Words like sex undress the mind, while words like arrest scare people.

There are a million words to make friends with. It is important to remember that words have only as much power as you give them. Words are yours to use, but you cannot own them, and they do not own you. When people use words against you, bless and release them. They are not yours, and you don’t have to keep them. Words are tools that unlock the mind; it’s all in how you use them."

Each day as life moves through us we are to be present to the words. 

Be present to the words that show up in your daily life.  . listen to what they have to say. .  listen to the deeper underlying message. 

Want presence . . there is plenty

Would love to support you on your journey of leadership . . business and life. 

Reach out  . . to be heard you . . to be seen.  .

I am grateful for you.

With love and many blessings . .

Debbie

Saturday, July 6, 2013

COURAGE AND FEAR ARE INSEPARABLE

Life shrinks or expands in proportion to one's courage.  Anaïs Nin

Fear is an inevitable part of the landscape of our existence.  We have the results if billions of years of biological evolution built into every cell, every organ, and every system within the body.  Fear is an essential quality in the physical world, whether it is the awareness of danger or an encounter of with an unknown.  Fear just is.
So our goal cannot be to eliminate fear.  That would be like trying to eliminate skin - impossible.  What we must learn to do is to take greater dominion over our inner processes, including the fear response.  One way to do this is to develop courage.  Courage is also part of the landscape of our existence - another evolutionary gift from the ages.  Courage is the capacity to override fear where appropriate.  Courage is never present unless fear is also present.  every courageous act that we admire is performed by someone who overcomes fear.  And in order to overcome fear, we have to experience fear.  I have tired, but I cannot find a way around this.  We move through the fear, let the inner power express, and the experience is transformed.
So courage and fear are inseparable.  These two qualities go together.  As we develop the capacity to express courage, we do not rid ourselves of fear; we become the master of fear.  That is what we are to do in this life. (Science of Mind Magazine, July 2013, Jim Lockard; page 42)

Read this the other day and I felt one of my deeper inquiries was answered.  Last December I made an internal decision to conquer my fear as I am just tired of it.  It's paralyzing effects where it just stops me in my tracks.  I purchased quite a few books on "Fear" (Fear Thich Nhat Hanh,  The Transformation, Ainslie MacLeod, May Cause Miracles - A 42 Day Guide book, Gabrielle Berstein) to help me get to the point that I could stand on the top of the world and shout out.  . "I have CONQUERED you fear, Dam it."
Yet what I have noticed, I have read, listened, acknowledged and practiced recognizing what my fear is and just being with it.  Asking myself, "what am I learning about me and fear?"  What is needed?  I learned for me, it takes courage and compassion to stand up to fear.  With courage and compassion for self, I have developed a deeper connection and understanding of me.
Now learning that fear and courage are two qualities that hold hands and  that I will not rid myself of fear, I am able to be more purposeful when fear pops up.  I will ask myself, is this true fear of danger ahead, or is it because of the unknown.
Take time for yourself with courage and inquire deep within you what is your fear.  Know there is nothing to fix, just be curious to explore what it would take for you to move forward, if you feel stuck or paralyzed.
May this affirmation speak to you:
" I am a being of great courage.  I know that my inner strength is unlimited.  I face my fears from a place of deep knowing that there is more to me than fear -infinitely more."
 
Warmly -

 
Debbie Rosenfelt
Chief Heart Officer
 
 
 

Friday, June 14, 2013

GROWING THROUGH IT


I am easily inspired each day if it be reading a quote that speaks to my heart, a short story, watching a video or a movie, even through deep conversations with family and friends.  I intuitively seek the positive in every aspect of life or business.
This morning's encounter of inspiring words of encouragement came from "Science of Mind" daily guide, for June 14th, 2013, by Rev. Sally Robbins
The story's undertone resonated for me and empowered encouragement of what is possible.  I live from the land of possibilities in everything I touch, hear or see.

As you read, notice and listen to the underlying message.  May this speak to your heart in what ever you are encountering in your life and or business.

Growing Through It.

"Deep within man dwells those slumbering powers; powers that would astonish him, that he never dreamed of possessing; forces that would revolutionize his life if aroused and put into action" Orison Swett Marden

I would rather see a student of this Science prove its Principle than to have him repet all the words of wisdom that have ever been uttered.  It is far easier to teach the truth than it is to practice It.  ~The Science of Mind, page 423

I lived in Minneapolis in 1993 when there was record flooding along the Mississippi River. Scientists discovered that the plants that normally grow on the bottom of the Mississippi and
reach to just above the water line were significantly taller that year. Due to the flood waters being over six feet above the Mississippi’s normal water line, the plants had to grow at least six feet higher to reach the top of the water to receive the sunlight they needed. There was
something within them that urged them to grow—and grow far taller than theyhad previously grown.

Sometimes we can feel overwhelmed and feel that the waters of life are closing in over our heads. It is in this moment that we have the opportunity to practice our spiritual principles. This is the time when we get to walk our talk. As Morpheus from The Matrix says, “Sooner or later, you’re going to realize that there’s a difference between knowing the path and walking the path.” Instead of spouting hollow platitudes, we courageously walk the spiritual path and learn from it.

There is something within us that is calling us to grow. The challenges in our lives are opening us to greater possibilities. Just as those plants in the Mississippi River needed to grow taller to reach the sunlight, we can grow through whatever comes. (Science of Mind, June 14, 2013 Rev. Sally Robbins)

So I whisper to your heart, what is calling you to grow?

What is your heart yearning?

What challenges are opening you to greater possibilities?

Your heart is talking to you.  Are you listening?  If you don't who will?

If this story or inquiring questions have created a spark of curiosity inside of you e-mail me at d.rosenfelt@cfomadeeasy.com
 
Warmly -

Debbie Rosenfelt
Chief Heart Officer